There are three ways to source a coffee machine for your business: leasing, rental and purchase.
Both coffee machine leasing and rental involve monthly payments for a fixed period of time, from as little as a year to as many as five years. Spreading the lease over a longer duration means lower monthly costs, but you’ll pay more overall. Renting works in much the same way, but leasing a commercial coffee machine offers one significant advantage over rental: at the end of the lease, that machine is yours with a final payment.
How Does Coffee Machine Leasing Work?
Here’s a step-by-step guide to understanding how coffee machine leasing works:
1. Assess Your Business Needs
Before choosing a coffee machine, evaluate your requirements. Consider the following:
- Business Size: How many people will be using the machine daily?
- Coffee Preferences: Do you need a machine that offers espresso, bean-to-cup, or filter coffee options?
- Location: Does your workspace have enough space and the right infrastructure for the machine? Our experts can help you identify the ideal solution for your business.
2. Select a Coffee Machine and Leasing Plan
Once you’ve assessed your needs, browse our leasing options. You can choose from a range of machines, from compact units for small offices to sophisticated bean-to-cup models for bustling offices.
Leasing terms typically range from 1 to 5 years. While a longer lease usually results in lower monthly payments, shorter terms offer greater flexibility.
3. Sign the Lease Agreement
After selecting the coffee machine and lease term, you’ll sign a lease agreement. This document outlines:
- The duration of the lease
- Monthly payment terms
- Any maintenance and servicing arrangements
4. Installation and Training
Once the lease is finalised, we will deliver and install the coffee machine at your premises free of charge. You will also benefit from complimentary training sessions to ensure your team can operate the machine confidently and maintain it properly.
5. Maintenance and Support
Leasing agreements often include comprehensive maintenance and support. This means regular servicing, repairs, and troubleshooting are typically covered, allowing you to focus on serving great coffee rather than worrying about technical issues.
6. End of Lease Options
At the end of your lease term, you’ll usually have several options:
- Renew the lease to continue using the machine.
- Upgrade to a newer model to access the latest technology.
- Purchase the machine outright at a reduced cost.
- Return the machine if it no longer suits your needs.
The Advantages of Leasing a Professional Coffee Machine
Most businesses prefer to lease commercial coffee machines rather than buy new machines. Unless your company credit rating is iffy or you’re already carrying an excessive amount of debt, the benefits of leasing a machine outweigh the benefits of buying.
- The big benefit relates to tax. Commercial coffee machine leases are 100% tax deductible, whereas purchases aren’t. For more information, read our guide to the tax benefits of leasing a coffee machine.
- Because you pay a fixed monthly sum – at a fixed interest rate throughout the lease duration – you gain cost certainty on outgoings.
- At the same time, you’ve kept maximum working capital in the bank – or avoided borrowing from the bank, which means that credit could still be available to you for other purposes, like furniture or refurbishment.
- Choosing a shorter lease can mean higher monthly payments, but it also means you reach the end of the lease sooner, at which point you can either buy the machine (often for only one month’s extra payment), extend the lease, or upgrade to a different coffee machine
- In that respect, it’s almost like buying a new coffee machine, except you get to test it first – and if, after a year, you think you need a faster coffee machine, you can transfer the lease to another machine. That’s especially handy for new coffee shops and pubs who don’t yet know what coffee take-up will be with customers.
How Much Does it Cost to Lease a Coffee Machine?
The short answer is that it varies according to the machine. You can lease bean-to-cup machines or commercial espresso machines with a wide range of designs and features, so you’ll always get a bespoke quote according to the machine you choose.
As well as the machine, you’ll often get water filters, knockout drawers and barista kits included in the lease, plus at least a year’s free servicing, covering labour and parts. It’s always possible to buy an extended warranty for greater reassurance. Machine delivery should be included, and reputable coffee machine leasing companies will set the machine up for you and give you free introductory basic barista training using your new machine.
What About Supplies?
It depends on the leasing arrangement. You can add coffee beans, hot chocolate and tea, takeaway cups, stirrers, sugar, sweeteners and, of course, special coffee machine cleaning fluids and supplies too. But be wary of hefty discounts on the machine lease while tying you in to minimum-order monthly coffee supplies – you’ll usually find you’re paying well over the odds this way.
Why Choose Nationwide Coffee for Coffee Machine Leasing?
At Nationwide Coffee, we pride ourselves on offering flexible and affordable leasing options tailored to the unique needs of your business. We provide an extensive range of high-quality coffee machines, expert advice, and comprehensive maintenance support, ensuring a hassle-free experience.
Whether you’re a small office looking to improve workplace productivity or a bustling café aiming to delight your customers, we’ve got the perfect solution for you.
For an open and honest discussion about the advantages of leasing a coffee machine, and to find out which machine would suit your business best, please do feel free to give us a call on 0800 840 9023 or email info@nationwidecoffee.co.uk.